Document Management ROI Calculator

Now that your company has committed to a document management budget, how soon will iMarkup Server pay for itself? In terms of hard dollar ROI (return on investment), you can expect to see a reduction in hard copy costs, reduced software costs and reduced labor costs involved with creating, publishing and routing documents and web content for review or approval. Some less tangible improvements, or soft dollar ROI, can be found in areas of business efficiency, employee productivity, getting products to market faster, and improved decision making. You alone can determine the value of accelerating time-to-market for your company's product or service. Moving beyond basic document/content management technology, the workflow automation features, combined with enterprise report management, enable you to generate an even higher rate of return. Our workflow engine allows you to identify process bottlenecks and eliminate them. This has a dramatic effect on productivity and subsequent ROI. Let's look at an example of a hard cost ROI based on a company whose employees are involved in the review and approval of digital content from multiple locations and across a number of time zones. To calculate your ROI, run the Calculator using values that fit your environment. To calculate your ROI using eForms, click here.

When evaluating the iMarkup Server against other document management systems, make sure that you take into account the total cost of ownership (TCO). This includes the software cost, the time to implement, and ongoing maintenance and support costs. The iMarkup Server provides a lower TCO than any other competitor in the DMS market with this level of advanced features!

Your Current Environment


How many users in your organization require access to documents or are involved with reviewing digital content?

Average employee yearly salary (including labor cost factor) [$/user/year] :	$

Estimated time a user spends searching for files and documents [hours/user/month] : Research finds workers spending more than 15% of their time locating information.^*

Estimated time spent reproducing lost documents and creating redundant documents [hours/user/month] : Industry experts say the average company spends 25 hours recreating each lost document information.^**

Estimated reduction in the above document handling issues using iMarkup Server [%] :		%

Estimated monthly cost of lost documents in your organization [$/month] : More than 7% of all documents get lost and 3% of the remainder are misfiled.^***	$

Estimated monthly damage cost of unauthorized access to confidential documents [$/month] :	$

Approximate cost of applications installed on PCs to review documents [$/user/year] : Include cost of applications that are installed exclusively for reviewing documents, for example Adobe Acrobat, Microsoft Office, etc.	$

Estimated monthly cost of documents or web pages that are currently printed for distribution, review and approval [$/month] : Include cost of paper and materials, cost of copier, printer and fax equipment/maintenance, telephone and fax costs, postage, shipping and handling costs.	$

Average time spent manually routing and tracking progress of review and approval processes [hours/user/month] : Estimates indicate that most offices waste 65 cents of every dollar spent in handling records.^****

Estimated reduction in a manual content review and approval process with iMarkup Server [%] :		%

Average time spent waiting for approval [hours/user/month] :

Estimated reduction in approval process time with iMarkup Server [%] :		%


Total monthly cost savings with iMarkup Server v6 managing your content	$
Breakeven point using iMarkup Server v6 for your content management
First Year ROI		%

* Source: IDC, "The High Cost of Not Finding Information," Feldman & Sherman, April 2003
** Capture Images, Capture Savings. Integrated Solutions Magazine, December 2002
*** Coopers & Lybrand
**** The Association of Records Managers and Administrators (ARMA)

NOTE: iMarkup Solutions has provided this ROI Calculator to help you determine your approximate savings with iMarkup Server v6. This tool is to help you calculate the approximate cost of productivity loss due to poor document controls and collaboration. iMarkup Solutions makes no commitment to any person or entity as to the applicability, accuracy or usefulness of the ROI Calculator.