Document Management

The foundation of the iMarkup Server is a highly collaborative, intuitive, web-based document management system (IDM). It provides the functionality an organization needs to manage and secure its documents and digital content -- supporting users in all stages of the document lifecycle. Role-based security protects and secures corporate documents and digital content for safe revision and distribution to internal and external users. The product can satisfy your document management needs by providing business users with a powerful and easy way to manage, distribute, locate, and review documents. During review and approval processes, corporate users can be assured of secure access to shared documents stored in the iMarkup Server database.

The iMarkup Server is scalable to support any number of users and capable of managing millions of documents on much less hardware than other document management systems. The product does not store documents on a file system. Instead, all documents are securely stored in your corporate database (SQL Server, Oracle and IBM DB2). This provides easier administration, higher security, distributed/remote database support, and a standard backup mechanism unavailable with “file-based” document management systems. iMarkup Server supports all document and file types, with integrated support for Microsoft Office.

iMarkup Server is an "out of the box" product that is easy to install and administer.

Key Benefits

• Maintain Document Integrity and Security. Stop emailing document attachments to collaborate on them. iMarkup Server stores documents securely on the server, giving authorized users access to the most current version of each document. By assigning roles and granting permission, you can ensure secure access to all documents stored on the server.

• Locate Documents Faster. Integrated knowledge management (KM) features provide users with rapid access to documents based on their classification. Advanced search, indexing and categorization allow documents to be located quickly and easily so users can make timely business decisions.

• Reduce Software and Training Costs. The iMarkup Server interface is 100% web-based; native authoring applications are not required to review or approve documents. Documents are viewed inside your browser making the interface easy to use. No additional training is required.

• Maintain Regulatory Compliance. Mitigate the risks associated with electronic information management and regulatory compliance. Comprehensive security management, access control, and auditing features enable your organization to maintain compliance with various regulatory mandates (Sarbanes-Oxley, FDA Title 21 CFR Part 11, HIPAA).

• Eliminate Errors and Miscommunications. Now you can more efficiently communicate and collaborate on documents. With iMarkup you eliminate the "print/markup/fax" approach to document and content review, replacing it with easy-to-create graphical annotations. And you can foster real collaboration with members of your team or workgroup.

Features

• Document history and version control;
• Role-based security and "object" level permissions;
• User and usergroup-based permissions on all objects (documents, workflows, folders, eForms, etc.);
• Integrated Knowledge Management functions, which automatically index, meta tag, and categorize documents;
• Complete audit trail of all user, process and content activity;
• Powerful annotation and markup capabilities for the review and approval process, including the ability to mark up PDF documents;
• Document imaging and scanning support to process your paper-based documents and forms;
• Advanced searching functions (full text search - FTS, categories, meta data, author, name, etc.);
• Electronic signatures and comprehensive auditing features, which enable your organization to maintain compliance with regulatory mandates (Sarbanes-Oxley, FDA Title 21 CFR Part 11, HIPAA);
• Digital signing (digital signatures) of PDF documents after approval;
• Compliant with Section 508 of the Rehabilitation Act of 1973;
• Check-in / check-out for document integrity;
• Document templates to ensure consistent formats;
• Support for references and links to other content and documents;
• 100% web-based for remote user access;
• Works with Windows Domain security and LDAP directory services (e.g., Windows Active Directory);
• Supports all document and file formats (e.g., Microsoft Office, Adobe PDF, image files, etc.);
• Automatic conversion of files to PDF format;
• Integrated workflow, which routes documents in accordance with your defined business processes;
• Automatic document importing from file system folders (e.g., Smart Folders);
• No need for editing software on reviewers’ PCs;
• Integrated support for Adobe Acrobat annotation functions;
• Integrated support for MS Office.