Accounts Payable & Invoice Management

By keeping invoice payment running smoothly, you can negotiate favorable terms with vendors and suppliers, with obvious financial implications for your company.

Running smoothly. There’s the rub.

Challenges

There’s a vendor on the phone, upset that he hasn’t received payment yet. It’s not his problem that the person who should have authorized his invoice for payment is out of town.

Where are the invoices that arrived last month? Why haven’t they been sent for payment? Who’s holding up the system?

And what about the invoices that did make it back to accounting? Are you sure that the person who signed off on each one is within his spending limits?

These are only some of the challenges to keeping control of accounts payable and cash flow in a paper-based, manual system. And without control, how can you keep your enterprise running smoothly and maintain good relationships with vendors and suppliers?

Goals

Accounts payable and invoice management can be error-prone and inefficient. You need a way to:

• Avoid delayed payments because of manual approval processes;
• Overcome the difficulties consolidating and tracking invoices arriving in so many formats (mail, fax, email, online submission, etc.);
• Stop inaccurate information and errors from creeping into your accounting systems;
• Reduce storage costs associated with paper invoices and forms;
• Locate past invoices and forms that have been archived.

The iMarkup Solution

We bring you the right combination of technologies so that you can get control of and manage your organization’s invoice processing.

iMarkup Solutions has partnered with industry-leading document scanning and imaging vendors to provide a single integrated product.

The iMarkup solution seamlessly integrates your paper-based processing with workflow automation. Advanced document imaging and scanning features consolidate your paper-based information into electronic documents.

The iMarkup Server can automate the entire approval process surrounding your invoice and account payable handling. You have instant visibility into the approval process, and better yet, less to do.

Here’s what your authorizers and the accounting department get with the iMarkup solution:

• Automatic initiation of the workflow approval process with the scanning of paper-based forms
• Instant access to invoices based on automated indexing, keywords and metadata
• Integration of your ERP and accounting software systems
• A complete audit trail and reporting of all activity
• Archiving of all forms, documents, images and electronic signatures

Reference Accounts

Don’t take our word for it. Speak directly with our clients about their document imaging, scanning, and invoice processing.

We will put you in touch with an organization like your own that is using the iMarkup Solution to handle the challenges you still face every day.

For more information on how iMarkup Solutions can help you manage and automate your IT processes, contact us for a reference or to schedule a web demo.