Review & Approval Solutions

It may seem like nothing in your organization is exempt from some type of review and approval process. Whether artwork or documentation, purchasing or HR, almost everything has to be checked and double-checked and receive one or more stamps of approval.

Challenges

This can be a challenging and time-consuming proposition. You have to route the tasks, documents and forms to the right persons in the right order, making sure at each step of the way that nothing is getting lost in the shuffle.

And when this process is manual and paper-based, someone has to track the requests, and gently "encourage" reviewers and approvers to complete their assigned tasks.

Just determining where to move the request next can be a major task all on its own.

What makes this process so difficult in manual and paper-based review and approval?

• Requests are synchronous and difficult to track.
• Handling information associated with a required route is manual and error-prone.
• Bottlenecks are caused by approval requests sitting in someone's email or being assigned to someone out of the office.
• It’s difficult to maintain an audit trail of sign-offs and approvals.
• With manual routing, approvals can take days, weeks or more.

The iMarkup Solution

With the iMarkup Solution, you can automate, track and report on any of your organization's review and approval processes. The iMarkup Server

• Allows documents, forms and tasks to be automatically routed in accordance with your defined business processes;
• Easily converts paper-based information to electronic documents;
• Ensures that all requests go through the proper approval processes;
• Replaces synchronous review and approval processes with highly collaborative parallel processing;
• Prevents lost information, maintaining all content (documents, forms, etc.) in a workflow package for secure, quick access;
• Provides easy to use auditing functions that enable lookups by approver, reviewer, author, or information about the document.

Reference Accounts

Many of our clients use the iMarkup Server to automate their review and approval for everything from digital assets and documents, to artwork and web content.

For information on how Xerox manages the review and approval process with the iMarkup Server, click here.

For more information on how iMarkup Solutions can help you manage and automate your review and approval processes, contact us to schedule a web demo.